Arizona Veterans' Donation Fund - Grants

Current VDF Update

Arizona Veterans' Donation Fund

EFFECTIVE 7-1-2021
The VDF Small Grant ($4,999.99 or less) is open July 1, 2021 through June 30, 2022
with a limit of $50,000 awarded in Small Grants each quarter. Small Grant Proposals are accepted throughout the year, dependent on availability of funding.

EFFECTIVE 10-15-2021
The VDF Large Grant ($5,000-$75,000) cycle is open, October 15, 2021 beginning at 3:00pm through Friday, December 17 ending at 5:00pm. All Requests for Grant Proposals of $5,000 - $75,000 must be submitted through eCivis, a cloud-based grants management system.

What is the Arizona Veterans' Donation Fund?
The Arizona Veterans' Donation Fund (VDF), established in 1999 by the Arizona legislature (A.R.S. § 41-608), funds programs that benefit Veterans and their families throughout Arizona. Arizona State law specifies that tax-deductible donations to, and monies held in, this account can never revert to the State General Fund.

The VDF consists of monies, gifts and contributions donated to the department and donations made through the purchase of Veteran, Women Veteran and Freedom Special License Plates. The assets held in the account can only be used to benefit Veterans in the State of Arizona through small grants and large grants, each with their own documented application process.

Eligibility
Grantee must be a 501(c) charitable organization. Preferable to ADVS, Grantee has a primary mission of providing benefits to Arizona’s Veterans and is compatible with ADVS’ objectives determined by the Director.


How can my organization apply for grants from the Veterans Donation Fund?
 

VDF Grants of $4,999.99 or less (Small Grant)
A VDF Small Grant application can be downloaded in fillable-PDF format below: 

Small Grant Proposals must be accompanied by a Budget Worksheet. For your convenience, a VDF Budget Template is below:

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  • Spreadsheets of a similar format by Grantee will also be accepted.
  • Budget worksheets submitted should show line-item breakdown of all revenue and expenses for which the organization is applying for VDF grant.
  • Small Grant Proposals are accepted throughout the year, dependent on availability of funding.
  • Notification of the Department’s decision will be made within 30 days upon receipt of the completed proposal.

VDF Grants of $5,000 - $75,000 (Large Grant)
All Requests for Grant Proposals of $5,000 - $75,000 must be submitted through eCivis, a cloud-based grants management system.

The VDF Request for Grant Proposal (RFGP) and a budget template can be completed by downloading the VDF Large Grant instructions and uploading required
documents and filling in the digitized application form within the eCivis website HERE (link is external). Upon completion of the RFGP packet and budget documentation, please upload all documents and any supporting materials using the eCivis site.

Proposals will be accepted from Friday October 15, beginning at 3:00pm through Friday, December 17, 2021, ending at 5:00pm. For detailed instructions on applying for a grant from the VDF Fund using eCivis please review the application submission process attached with the RFGP. For reference, eCivis User Guides are available here: eCivis Grants Network External User Guide (link is external)

Preapplication Conference: Pursuant to A.R.S. §41-2702 ADVS is authorized to and will hold a pre-application conference at ADVS Headquarters with a virtual option for attendance. The purpose of the pre-application conference is to explain the grant application requirements including answering the solicitation within eCivis. Statements made at a preapplication conference are not amendments to the request for grant applications unless a written amendment is issued.

Conference Date: November 5, 2021

Conference Time: 11:00am to 12:00pm Introductions, Review of VDF Application Instructions, Review of how to navigate eCivis, Questions and Answers

Conference Location:

  • In-Person Option: Arizona Department of Veterans’ Services, 3839 N. 3rd, Bushmaster Conference Room, 2nd Floor
  • Virtual Option: Google Meet

Please send your RSVP with an indication of whether you will be attending in person or virtually to [email protected] by November 1, 2021. A calendar invite will be sent out on November 2, 2021 with both the in-person and virtual meeting information.

Notification of the Department’s decision will be made within 45 to 60 calendar days of the required submittal date.

For information or questions regarding grants of $5,000 or more please contact the VDF Program Manager at (602) 234-8413 or via email at: [email protected]. Please do NOT use this email address to submit grant proposals; all large grant proposals MUST be submitted through the provided eCivis link.

Important VDF Links (click each to download)

Is there someone I can speak to regarding AVDF grants?
Yes. Contact the VDF Grant Program Manager through one of these channels:

  • Telephone (602) 234-8413
  • Fax (602) 297-6687
  • Email: [email protected]
  • Regular postal mail:

Attn: VDF Grant Program Manager
Arizona Department of Veterans' Services
3839 N 3rd St
Phoenix, AZ 85012